JOB DESCRIPTION 

The store & receiving clerk must ensure that all goods received are in good condition and the prescribed quality and quantity are met. The quantity received must be verified and the goods sent to the respective departments as soon as possible. Any goods received in bad condition or quality unsuitable to the hotel requirements should be returned immediately and to notify the Account Executive. All goods received must be store properly with bin card attached for daily recording.

 1.    To check and verify all goods received to ensure that goods received are in accordance with the purchase specifications and all goods received are supported by Purchase Order etc.

2.    Ensure that invoices or delivery order of goods received are properly stamped and recorded in the Daily Receiving Reports to be forwarded to the Accounts Payable for verification purposes.

3.    The Store & Receiving Clerk should also ensure that all procedures relating to receiving of goods are strictly followed and discrepancies brought to the attention of the Account Executive.

4.    To set up schedule of issuing goods to department.

5.    In order to maintain the store, should have :-

i)      Average consumption daily.

ii)    Weekly fast moving items summary.

iii)   Par stock for store.

iv)   Par stock for kitchen.

6.    Regular stock count to avoid stocking missing.

7.    To prepare monthly stock count sheet list (after stock take).

8.    To update store stock card.

9.    To prepared monthly stock count sheet for inventory.

10. To setting up store, arranging store and clean & tidy store,

11. To received goods, ensure it is placed in a safe and proper storage.

12. To issuing the goods only with proper documentation (S/R).

13. Ensure a complete understanding of and adhere to the Hotel policies relating to fire, hygiene, health, safety of customers and hotel staff.

14. Be courteous and professional to all Hotel staff and maintain a good working relationship with all departments.

16. Be flexible to accommodate job enlargement as and when necessary.

17. Observe operational conditions of all areas and report any disorder to the Purchasing Assistant for appropriate action to be taken.

18. To treat other departments staff with courtesy and civility at all times.

19. Ensuring a proper presentation of the hotel by acting in a professional manner.

20. Comply with Hotel’s policies and procedures.

21. Assisting all departments in ensuring the safety of guests and staff by monitoring  The security in and around the Hotel.

22. Ensure company’s information is properly kept and do not disclose company’s information to other department staff and competitors unless with prior approval from Account Manager.